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STATE OF WYOMING ) LANDER, WYOMING ) ss. OFFICE OF THE FREMONT COUNTY COMMISSIONERS COUNTY OF FREMONT ) May 19, 2008 The Board of Fremont County Commissioners met in Special Session at 2:30 p.m. with the following members present: Commissioners Jane Adamson, Keja Whiteman and Dennis Heckart. Also present was County Clerk and Clerk of the Board Julie A. Freese. The following budget hearings were held: Information Systems—Joni Miller. Last year’s budget without rental payments was $293,303. This year’s request without rental payments is $390,030. After approved costs for health insurance, this budget is proposed to increase by 32.32%. Their 5 year goals include obtaining additional office space, to add an employee to help with their added responsibilities, to keep up on their 5 year rotation schedule to upgrade computers, printers and servers and to upgrade the firewalls for Lander and Riverton. They anticipate that the new mail server will be completed this year and they will start the request for proposal process on the new IP telephone systems, voice mail land telephone billing program. They also maintain the E-911 database and order and maintain the inventory for all copier paper, computer supplies, and computer equipment for the county. Salary increases are a large portion of their projected increase at an average cost of 15%. Both Joni and Kris have completed many certifications which help them in the jobs they are doing for the county. Service agreements have also gone up due to new systems and general increases in existing programs. Computer supplies and copier paper have also increased significantly this year as well. In the Capital Revolving request, an Uninterrupted Power Supply is requested to replace the current 5 KVA at a cost of $20,000. E-911—Joni Miller. Last year’s budget was $239,722. This year’s request is $449,700. Their challenges this year are to work with Union Cellular on tracing E-911 wireless calls. They are still at Phase 1 (getting cell tower locations). Verizon Wireless is in Phase 2 (getting coordinates from most cell phones). They continue to work with the cell phone companies with the billing for wireless phone surcharges. They are also working with the Mapping department to have the most updated information for the new mapping program, and they are linked to GIS to help with the most current and accurate data within the county. A large part of their increase is in service agreements as they are coming off of the warranty period. They also are projecting an increase in machinery/equipment and computer software for Wyolink updates. They project an increase in E-911 surcharge costs and less in the E-911 surcharge for wireless services. Health Benefit—Jim Massman and Margy Irvine. Last year’s budget was $3,439,742. This year’s projected budget is $3,989,000. The goals of the department is to pay valid claims within two weeks of submission and to maintain a reserve adequate to pay all valid claims during a worst possible year without a mid-year premium increase. The employee benefit plan pays for employees’ medical, dental and vision care as well as providing a death benefit for the survivors of deceased employees. They anticipate a fund balance of $184,000 at the end of this fiscal year which is $800,000 short of the target fund balance of $1,000,000. They anticipate contributions at a 23.3 rate increase based on an average enrollment form 350 to 355 participants. Benefit payments are based on 355 participants and a 110% of the five year average cost adjusted for inflation. The administration management fees are based on a 5% increase per participant and stop loss premiums are expected to increase 7% per participant. The increase to the participants will be an additional $15 per month on their premiums. Abandoned Vehicle Fund—Jim Massman. Last year’s budget was $36,100. This year’s projected increase is $23,100. The goal of this fund is to remove abandoned vehicles from public right-of-ways within 30 days of being reported. During the current fiscal year, the program has disposed of 39 abandoned vehicles. Revenue for this fund is provided by a $1.00 fee on every vehicle title issued and the sale of any abandoned vehicles. Any excess funds not utilized can be transferred to the county general fund which is budgeted at a projected amount of $14,000. Fuel Distribution Fund—Jim Massman and Glen Steers. Last year’s budget was $603,300. This year’s projected budget is $1,067,100. The goals of this fund is to minimize fuel costs and to provide easily understood accurate accounting of all fuel used providing printed reports to each department head within five business days of the end of the month. They also want to provide cost accounting to charge full costs to each department and component unit providing a self funded operation which does not require subsidy from the general fund. Revenues to this fund would be Fremont County Government, Fremont County Fire Protection District, Fremont County Weed and Pest Control District, Fremont County Library, the Town of Hudson and the Town of Pavillion. They anticipate the City of Lander will begin purchasing fuel in July of 2008. They have given the Commissioners two options for their review for this fund. Option A is to charge all fuel users a rate equal to the monthly average delivered cost plus $.15 per gallon and allow Weed and Pest and the Fire District a $.15 per gallon credit not to exceed their contributions of $10,000 and $3,500 respectively. They anticipate that this option will result in a loss of approximately $4,000. Option B is to charge only the City of Lander for the additional $.15 per gallon and budget a transfer from the general fund in the amount of $31,000 to makeup up the short fall. Commissioners Heckart and Whiteman had to leave for personal reasons and the rest of the hearings were postponed.
/s/ JANE ADAMSON FREMONT COUNTY COMMISSIONERS
/s/ JULIE A. FREESE, COUNTY CLERK AND CLERK OF THE BOARD
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